Create archive files in outlook 2010

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Outlook is email-client used to store all user data including emails, messages, contacts, task, notes etc. The outlook create PST file within where they store all related data , as the. Backup is an necessary safeguard against these data loss due to size limit. In similar way one can make archive file for backup PST file as vital time period. Simple Steps to Create Outlook Archive file 4. Kelly Rose Dec. Total views. Permanently delete old items: Selecting this option will permanently remove your older emails from both the server and your local hard drive.

Move old items to: Selecting this option will archive your emails locally on your hard drive. You can use the default archiving folder, or press the Browse button to choose another location. An expired email is an email that specified a date expiry time when it was created or sent. This might be useful for emails sent concerning a discount or offer that is only valid for a limited time.

To recover deleted emails in Outlook , select the folder, then click on the Folder tab on the Ribbon and click Recover Deleted Items. When you have selected the emails, click the Recover icon. To enable it, follow these steps:. You can backup your Outlook emails in a.

To create a backup of your emails, follow these steps:. You can use that file to import your email, contacts, and calendar items to Outlook. Besides emails, Outlook makes it easy to backup your contacts folder. You can then use the exported file to import your contacts into Outlook or another email program.

Need further assistance setting up Microsoft Outlook email? Well, there you have it. Email archiving in Microsoft Outlook , plus some other tips to improve the organization and efficiency of Outlook email. We hope you now have a more organized inbox and performance has improved. Step 3: Applying the Auto-Archiving Settings.

More Outlook Archiving Options The remaining options are useful. Choose the Customize Ribbon option. You can also create auto-archive settings for the emails. If you want to create auto-archive for just a specific folder in your mailbox, right-click on the folder and select Properties. Here navigate to AutoArchive and select the settings that suits you the best.

To implement auto-archive rule to your entire mailbox, open the Outlook Option from the menu and select the Advanced settings. Here click on the AutoArchive Settings and create rules for auto-archiving the emails in your mailbox.

In these circumstances, you will have to move your archive files and link it again to Outlook. Before you move the archive file we need to remove the link from Outlook. To do so, open the File menu and select the option Account Settings.

In Account settings, navigate to the Data files section and you will see the archive file you have been maintaining on the current system. All you need to do now is select the archive file and click on the Remove button.

To link the archive file to Outlook, open the Data File section once again from the account settings in Outlook and click on the Add button. Now import the PST file of the archive that you have backed up and open the emails from the archive section. To compact the archive size, right-click on the Archive section in the right pane and select Data File Properties.

Here click on the Advanced button to open Outlook data file. Now all you need to do is click the Compact now button to reduce the archive file size. So that was pretty much everything one needs to know about archiving emails on Outlook and I am pretty sure you can use these steps on Outlook as well. If you have any additional doubts about archiving emails, just drop a comment and we will be happy to help you out.